Jan-san, paper, MRO, HVAC, electrical, safety, foodservice, office. Multi-supplier sourcing under one quote. Ship to any building. Per-tenant chargeback codes. RFP-ready for FM procurement teams running 5-500 sites.
A third-party FM firm or a corporate in-house FM team is procurement for everyone else in the building. Their supply program has to cover jan-san for restrooms, foodservice for the cafeteria, MRO for the mech room, electrical for the IDF, office paper for tenants who chargeback, signage for wayfinding, PPE for the engineering team, and HVAC filters on the rooftop. Most FM teams end up running 8-15 vendors per portfolio.
Annual or biennial supply RFP across multiple categories. Each category has its own incumbent and own complexity. Response evaluation alone takes 2-6 weeks. Most FM leads stay with incumbents not because pricing is best but because rebid is expensive.
50 buildings, weekly delivery to each, per-tenant chargeback codes, consolidated invoicing at the portfolio level. Most distributors handle this in spreadsheet handoffs between the rep and AP. Errors compound monthly.
New tenant fit-outs cluster around lease cycles. Move-in supply burst (carpet, signage, fit-out hardware, restroom supply refresh) overwhelms the standing PO cadence. Move-out cycles similar. Both routinely fall on whatever vendor happens to take the call.
Corporate tenants increasingly mandate ESG-compliant supply (recycled paper, Green Seal chemicals, PFAS-free packaging, FSC-certified). Most distributors cannot supply line-level sustainability documentation. FM teams end up assembling it manually.
RFP document, last-quarter spend report from your incumbent, or your top-200 SKU list. We respond with priced lines, alternates where spec is flexible, and compliance documentation (W-9, COI, ST-3, WOSB, sustainability) bundled in, so procurement doesn't chase you for paperwork.
W-9, COI, ST-3, references, sustainability documentation where applicable, country-of-origin per SKU, WOSB / WBENC status. Bundled with the priced response so the procurement evaluator does not have to chase you for paperwork.
Award the whole basket, award specific categories, or pilot with one site before rolling out. We will recommend a pilot scope if the spend is large enough to warrant a staged rollout.
Weekly or biweekly ship per site. Per-tenant chargeback codes on the invoice. Consolidated portfolio reporting if you want it. Monthly reconciliation calls if the program is over $50K / month.
All 9 categories. One supplier. Multi-distributor sourcing under the hood.
Paper, dispensers, chemicals, floor care, restroom supply, can liners, ice melt seasonal. Kimberly-Clark, Georgia-Pacific, Tork, Diversey, Spartan, Rubbermaid Commercial. More →
Filter banks, contactors, capacitors, motors, thermostats, valves, pipe, fittings, pumps, water heater parts. 3M Filtrete, Camfil, Honeywell, Watts, Apollo. More →
Replacement breakers, devices, lighting (LED retrofit), datacom patch and structured cabling, IEC server cords, UPS batteries. Eaton, Square D, Hubbell, Leviton, Acuity. More →
Engineering team PPE program. First-aid cabinet refresh. AED batteries. Eyewash station refills. Signage, lockout-tagout, hi-vis for shipping dock. More →
Paper, toner, breakroom coffee, snacks, dispensers, basic furniture refresh. Tenant pass-through or shared-floor supply. More →
Cafeteria smallwares, breakroom disposables, hospitality service for amenities, packaging, food-safe sanitation. More →
Engineering team tools, fasteners, lubricants, abrasives, replacement parts for mechanical equipment, hand tools, motors and drives. More →
First aid cabinets, AED supplies, bloodborne pathogen kits, eyewash supplies, infection-control for shared facilities. More →
Mailroom supplies, shipping consumables, palletizing, freight-grade banding, branded packaging for corporate mail. More →
Comprehensive RFP across 6-9 categories. 3-5 day turnaround on response document including pricing, compliance docs, references, alternates. Award scope flexible.
50-500 sites. Weekly or biweekly ship per building. Per-tenant chargeback codes. Consolidated invoicing per portfolio. Monthly reconciliation.
New tenant taking 20K sq ft floor. Paint, signage, restroom dispensers, hardware, cabling, security, jan-san deep clean. Staged delivery against move calendar..
Standardized restroom supply across the portfolio. Dispenser-locked or open-format depending on existing infrastructure. Branded paper for upmarket Class A buildings if needed.
Portfolio-wide LED retrofit. One quote across the portfolio, ship per site, install coordinated with electrical sub. Standing account for replacement-LED through program life.
Ice melt for Q1 storm season. Generators and fuel for outage prep. Boarding-up supplies for hurricane response. Flood-response towels, dehumidifiers, mops. Surge orders routed fast.
Yes. Send the RFP document and SKU list (or sample-month spend). We respond with pricing, lead times, alternates where spec is flexible, plus standard FM compliance documentation (W-9, COI, ST-3, references). Typical response: 3-5 business days for under 1,000 SKUs, 7-10 for larger.
Yes. Per-site ship-to, per-site budget caps, consolidated invoicing per building or portfolio, standardized kit per facility size.
Yes. Tenant fit-out and move-out are common scenarios. We stage delivery against your move calendar and so the tenant does not see the FM firm's vendor relationship.
Yes. Tenant cost code, GL code, or custom field carried through to invoice. Per-line on the RFQ or applied at PO level.
Imperial Dade is strong on jan-san and foodservice; HD Supply Facilities Maintenance is solid on multifamily-specific SKUs with deep plumbing stocking. Our wedge: single supplier across all 9 categories with multi-distributor sourcing. You can keep Imperial Dade for jan-san depth and use us for everything else, or consolidate.
WOSB and WBENC active. ESG / sustainability documentation (recycled content, FSC paper, Green Seal chemicals, PFAS-free packaging) available per line. NJ State CPS registration active.
Net-30 on standard credit review. Larger programs may qualify for net-45. Account setup 3-7 days; conditional approval inside 24 hours possible.
We supply the consumables (filters, sensors, contactors, replacement parts) for BAS-integrated buildings. We do not integrate into your BAS directly. If your CMMS exports a parts reorder list (Maximo, eMaint, Fiix, UpKeep), we parse that as the BOM.
Or just send your top-200-SKU spend list. We will respond with priced lines and the full FM compliance package.
