Upload any bill of materials in its current format. We resolve the lines, source exact matches, flag proposed alternatives for approval, and return pricing, availability, and lead times. No login or required sales call.
A typical operational BOM, whether it is a 600-line commercial electrical takeoff, a 200-line restaurant smallwares order, or an 800-line MRO replenishment list, takes one to three days to price across our catalogs. Most of that time is administrative, not analytical.
Your takeoff is in PDF or Excel. The distributor portal needs you to enter SKUs one at a time. So you retype the high-value lines, skip the rest, and miss the cross-category savings.
Wire from one. Devices from another. Fixtures from a third. Paper goods from a fourth. Each quote takes a day. By the time pricing is back, you are pasting numbers into a spreadsheet you will redo on the next bid.
Half the lines are spec-grade. Distributors substitute on the quote without telling you. You catch it at delivery. Now you are reordering and re-pricing the substituted line.
You won the bid. The schedule moved three months. Now your quoted pricing is stale and you start the cycle again on the same BOM.
The workflow is the same whether you are pricing 50 lines of restaurant smallwares or 1,500 lines of commercial electrical. The only thing that changes is which catalog we route to.
PDF takeoff from an estimator. Excel from a detailer. CSV exported from McCormick, ConEst, or your ERP. Scanned spec book. Photo of a paper markup. Plain text email. We work from any of it. No login required.
Each line is parsed for manufacturer, part number, description, quantity, and unit of measure. Ambiguous lines (no manufacturer specified, garbled part number, generic description like "1/2 inch coupling") are flagged for confirmation rather than silently substituted. You see exactly what was certain vs. what needed a judgment call.
Each line is routed across our catalog for best available pricing and lead time. Commodity SKUs go to whichever supplier has the deepest stock at the best price. Spec items go to the manufacturer-authorized distributor. Substitutions are flagged.
Straightforward catalog requests move quickly. Larger, ambiguous, or specification-sensitive BOMs receive the research and verification they require. Include your due date so we can confirm the response window.
The work required depends on line count, specification quality, and sourcing complexity.
Usually the fastest class of request because the product identity and quantities are explicit.
Response time depends on specification clarity, availability checks, and whether alternatives require research.
Large mixed-category baskets are reviewed for completeness, product identity, and line-level exceptions before release.
No hard upper limit. Send it. We will tell you the realistic window. Typical: same business day, sometimes split into multiple deliverables (one for the in-stock lines, one for specialty / spec items).
Photos of paper markups, scanned spec books, and faxed RFQs all work. Lower-quality scans may surface more ambiguous lines that need clarification.
An Excel with a PDF attachment, or an email body with line items pasted in. We parse the combined inputs as one BOM. No need to clean up first.
The shape of the BOM differs by vertical, but the workflow does not.
Bid-cycle BOM pricing. PDF takeoff Tuesday, bid Friday at 2 PM. Wire, conduit, devices, fixtures, datacom in one quote. More for electrical →
Smallwares, paper, dispensing, sanitizer, cleaning chemicals. New-location open buys (300-500 lines). Quarterly replenishment buys. More for restaurants →
Make-ready supply, common-area MRO, jan-san. Portfolio-wide quarterly buys spanning 25-200 properties. Consolidated invoicing per property. More for multifamily →
MRO replenishment lists from CMMS exports. Safety / PPE buys. Packaging consumables. Ship to plant floor,. More for manufacturers →
Build-out BOM pricing on PDU, structured cabling, arc-flash PPE, HV gloves, cable management, plenum cable. Spec-sensitive sourcing. More for data centers →
SAM.gov, GSA, set-aside quote responses. WOSB certified. NAICS coverage across nine codes. More for federal →
For most of the 20th century, BOM pricing was a service distributors did for free. You faxed a takeoff, an inside-sales rep priced it, and you got a quote back in a day or two. Then distributor portals shifted the work onto buyers. You log in, enter SKUs, the system prices them. Cheap for the distributor. Slower for you. And impossible for any BOM that arrives as a PDF or scan.
Every major distributor still expects you to enter SKUs into a web form. The portal cannot read a PDF. It cannot reconcile against your CMMS export. It cannot handle a mixed-format BOM where half the lines are in Excel and half are in an email thread.
A large PDF no longer needs to be retyped line by line before sourcing can begin. Cintra combines structured extraction with human review where specifications or product identity are ambiguous.
You do not log in. You do not buy a subscription. You do not learn a new tool. You email or upload a BOM, the same way you would call your distributor's inside-sales rep. The AI is invisible. The output is a quote.
The actual product is operational supply, the same nine categories distributors have sold for a century. The difference is the front door. Speed of quoting and breadth of sourcing replace the inside-sales rep and the multi-distributor scramble.
Send a bill of materials in the format you already have. Cintra resolves each line, sources exact matches, documents proposed alternatives, and returns one quote with pricing, availability, lead times, and exceptions.
Straightforward catalog requests can move quickly. Larger, ambiguous, or specification-sensitive BOMs receive the research and verification their lines require. Include your due date and we will confirm the expected response window.
There is no per-quote fee. You pay only the line-item cost on items you proceed with. Cintra margin is included in the quoted prices, the same way any distributor's margin works. No subscription, no minimum, no login required to request a quote.
Industrial MRO, janitorial and sanitation, packaging, safety and PPE, medical non-clinical, office, electrical and datacom, HVAC and plumbing, foodservice and disposables.
On commodity items pricing is typically within 1-3% of major distributors. On specialty or low-velocity items there can be more variance. The wedge is speed, multi-vendor sourcing in one quote, and the ability to price formats distributor portals refuse.
No. Customer BOMs are not used to train any external model. They are processed for the purpose of returning a quote and retained for order fulfillment and audit. Customer-identifiable data is never shared with third parties beyond the suppliers needed to fulfill the specific order.
No login is required to request a quote. You will be asked for credit references and tax-exempt documentation only when you place a first order with net terms.
Yes. We will reverse-lookup likely SKUs against descriptions and flag anything ambiguous. Common for restaurant smallwares and multifamily make-ready orders where the spec is written in human-readable terms.
Upload the BOM. Receive one clear quote with product status, pricing, availability, and lead times. No login or required sales call.
