Paper, ink and toner, writing instruments, binders, filing, breakroom coffee and snacks, basic furniture, IT consumables. Multi-site office programs with consolidated invoicing and per-location shipping.
A 200-person office spends roughly $80K to $140K per year on office plus breakroom plus IT consumables plus basic furniture refresh. Almost no one consolidates that. Paper from Staples, toner from Best Buy or Amazon, coffee from a vending service, snacks from Sam's Club, furniture from one-off purchases. Five to eight active vendors, none of which see meaningful annual spend.
HP, Brother, Canon, Lexmark all sell OEM toner at 2-3x the compatible price. Compatibles range from "fine" to "trashed my printer." Most office managers gave up trying to evaluate and default to OEM, paying for it.
"Free coffee machine with annual service contract" hides per-pod or per-pound markup that runs 35-60% above retail. Multi-year contract with hard-to-exit terms. Most offices are paying it without realizing how much.
Office moves, headcount expansion, conference-room refresh. Buyer gets pitched by furniture rep, ends up paying retail. Same chair available 25-40% lower through commercial distribution.
3 offices is manageable. 12 offices means 12 reorder cycles, 12 invoices, 12 sets of vendor accounts. Office managers default to letting each location order independently.
Everything from copy paper to conference chairs, on one quote.
Multipurpose copy paper (20 lb, 92 / 96 / 98 bright), premium (24 / 28 / 32 lb), color (text and cover), card stock, recycled content (30% / 50% / 100% PCW), FSC certified, perforated, carbonless forms, photo paper. Hammermill, Boise X-9, Domtar, International Paper.
OEM and re-manufactured. HP, Brother, Canon, Lexmark, Epson, Xerox, Ricoh, Kyocera. Both single cartridge and multi-pack. Maintenance kits, drums, transfer belts, fusers when print volume warrants.
Pens (Pilot, BIC, Pentel, Sharpie, uni-ball, Zebra), pencils, markers, highlighters, dry-erase, permanent. Tape, scissors, staplers, paper clips, rubber bands, push pins, sticky notes (Post-it), desk pads, calendars.
Binders (1 in to 5 in, view binders, presentation), file folders (manila, hanging, expanding, end-tab), labels (Avery), banker boxes, archival storage, file cabinets (lateral, vertical), bookcases.
Coffee (whole bean, ground, K-Cups, traditional pre-portioned packs). Tea, hot chocolate, hot cider. Cream (liquid, dry, half-and-half cups), sugar, sweetener (sugar, splenda, equal). Snacks (chips, granola bars, candy, nuts). Plates, cups, cutlery (single-use and reusable). Refrigerator and microwave consumables.
Desks, chairs (task, executive, conference, guest, breakroom), filing cabinets, bookcases, conference tables, lobby seating, lockers, A/V carts. HON, Steelcase commercial, Global, Office Star, Lorell, Safco. Commodity to mid-tier; not design-grade.
Cables (USB-A, USB-C, HDMI, DisplayPort, ethernet patch), surge protectors, power strips, UPS units (APC, CyberPower, Tripp-Lite), keyboards, mice, webcams, headsets, batteries (AA, AAA, 9V, lithium), portable storage, presentation remotes.
Toilet tissue, paper towel, hand soap, restroom freshener (the office side of jan-san). Often easier to bundle here than to split out a separate jan-san order for a small office.
Manila envelopes, padded mailers, label printers (DYMO, Brother PT, Zebra), shipping labels (Avery), postage scales, packing tape. The mailroom side of packaging.
Whiteboards, dry-erase markers and accessories, easels, flip charts, projector screens, name plates, conference-room signage, wayfinding signage for new office moves.
We do not run a swag program but routinely bundle in basics: branded pens, mugs, notebooks, t-shirts for events. Through promotional-product specialty channels with 2-3 week lead time on branding.
Standing-desk converters (Varidesk, Vari, FlexiSpot), monitor arms, wrist rests, keyboard trays, footrests, lumbar supports, anti-fatigue mats. Often added to chair refresh.
Standing PO. Standard kit per month (paper, toner, breakroom coffee, basic supplies). Quarterly true-up. One invoice. Replaces 4-6 vendor accounts.
Office expansion or new location. Desks, chairs, file cabinets, conference room, breakroom, restroom supply, IT consumables. One quote, one delivery window, shipped.
New chairs, replacement whiteboards, A/V cable, dongles. Smaller cyclical buys that office managers do not want to handle through purchasing one at a time.
5-50 offices. Standardized kit per site (small / medium / large). Per-site shipping. Consolidated invoicing per site or rolled to corporate. Monthly cadence.
Plant has its own MRO procurement. The plant front office still needs paper, toner, breakroom coffee. We bundle this onto the same supplier relationship as the plant MRO.
K-12 classroom supplies, paper, copier toner, breakroom for teachers' lounges. Bid through state cooperative pricing (CPS, TIPS, Sourcewell) or direct.
Both. OEM (HP, Brother, Canon, Lexmark, Epson, Xerox) and re-manufactured / compatible from established remanufacturers. We quote both and tell you warranty implications upfront.
Yes. K-Cups, traditional pre-portioned packs, whole bean, ground. Starbucks, Peet's, Green Mountain, Folgers, Dunkin', Caribou. Plus cream, sugar, sweetener, tea, hot chocolate.
Basic furniture (commodity to mid-tier). HON, Steelcase commercial, Global, Office Star, Lorell, Safco. Design-grade and custom millwork is outside our scope.
Yes. Multi-site programs with per-site shipping, per-location budget caps, standard kit per office size, consolidated invoicing per location or rolled up.
Multipurpose copy (20 lb, 92 / 96 / 98 bright), premium (24 / 28 / 32 lb), color, card stock, recycled (30% / 50% / 100% PCW), FSC certified, perforated, carbonless. Hammermill, Boise X-9, Domtar, International Paper.
Yes, bundled onto office orders. Restroom paper, hand soap, breakroom cleaning chemicals can ship with the office order under one quote.
Big-box office contract-priced SKUs are competitive. We differ on multi-category bundling (office + jan-san + breakroom + foodservice + IT consumables in one quote) and the file-format flexibility (PDF, Excel, photo, plain text) big-box does not offer.
Yes. Cables, surge protectors, UPS, keyboards, mice, webcams, headsets, batteries. APC, CyberPower, Tripp-Lite, Logitech.
Consolidate paper, toner, breakroom, and basic furniture onto one quote and one vendor.
